1. Introduction

The Devices Tracking System is a comprehensive web application designed to manage and track devices across multiple departments within company. This system allows for easy location of devices, identification of users, and maintenance of device information.

2. System Features

Activity Tracking

View complete history of device handovers and returns

Track user tasks and their completion status

Access detailed records of all user interactions with devices

Notifications System

Receive real-time updates on task completion

Get alerts for device returns and new assignments

Stay informed about new tasks during device handover

Department-Based Access

Each department's focal point has specific access rights:

Manage devices within their department
Handle device handovers for their department
Process task closures and device returns
View and manage department-specific device inventory

3. Device Tracking

Locating Devices

Use the search function to find specific devices across all departments

View device status (available, in use, under maintenance)

Access device location and current user information

Cross-Department Device Requests

Navigate to the device list page
Search for the required device
Check device availability status
For engaged devices:
- Click the engaged icon to view details
- Access current user contact information
- Contact the department's focal point for requests

Checking Out Devices

Select a device and initiate the check-out process
Record user information and expected return date
Receive automatic notifications for successful handover

4. Device Management

Adding New Devices

Click on "Add New Device"
Enter device details:
- Model
- Serial number
- Description
- Upload device manual (if available)

5. Calibration Tracking

Record last calibration date
Set next calibration date
Receive notifications for upcoming calibrations

6. Department Management

Register devices to specific departments

View devices by department

Manage department-specific settings and permissions

7. User Management

Create and manage user accounts

Assign roles (admin, department focal point, regular user)

Set permissions for device access and management

8. Activity Monitoring

The Activity page serves as a comprehensive record of all system interactions and transactions.

Available Information

Complete task history and current status

Device handover and return records

User activity logs and interactions

Notification Center

Task status updates and completion notices

Device return confirmations

New task assignments and device requests

9. Search and Reporting

Use advanced search to find devices, users, or departments

Generate reports on device usage, availability, and maintenance

Export data for further analysis

10. Roles and Permissions

This section outlines the permissions associated with each role in the system.

Role	Open Task	Closed Task	Register User	Modify User	Register Device	Modify Device	Reopen Task	Delete Closed Task
Admin	✓	✓	✓	✓	✓	✓	✓	✓
Focalpoint	✕	✕	✓	✕	✓	✓	✕	✕
User	✕	✕	✓	✕	✕	✕	✕	✕

✓ Yes

✕ No